Add Learning Activities
The UC Learning Center allows organizations across campus to offer and manage learning, development, and training activities to all learners (employees and affiliates), an individual department or unit, or even a select audience. If you would like to establish a new activity in the UC Learning Center, whether classroom-based or online, or add new offerings of an existing classroom-based activity, please see complete the appropriate form below.
If you would like to add a classroom-based activity or live webinar to the UC Learning Center, please email a completed activity request form to UCRLearning@ucr.edu. To request additional dates for an existing activity, please use the additional offerings form.
Instructors must submit completed sign-in sheets for classroom activities to UCRLearning@ucr.edu in order for learner attendance to be reflected in the LMS. We recommend rosters be submitted as soon as possible after the activity has ended. If a roster is not received within five years of the class end date, any outstanding registrations may be canceled.
eCourses — Online or web-based activities
Please complete an activity request form and send a zipped SCORM compliant* file. If the file is too big to email we recommend using a secure file sharing service. We can provide a site for file sharing if needed.
NOTE: We are no longer accepting eCourses that utilize Flash or require Flash Player to be enabled. We recommend publishing eCourses strictly using HTML5 settings.
*If you would like to use links to external xAPI or AICC compliant activities that can be done as well.
If you would like to add other types of online or web-based activities or documents, please email UCRLearning@ucr.edu to determine compatibility.
Learning Activities FAQ
How can I offer a Zoom webinar?
All faculty, staff, and students have a Basic account by default, and may log in at: https://ucr.zoom.us.
For resources strictly around Zoom, review the Zoom page on the KeepTeaching.ucr.edu website. When hosting a meeting, it is important to know what type of account you are hosting from and what type of meeting ID you will use:
- A free Basic account allows up to 300 participants and video conferences up to 40 minutes.
- A Pro account allows video conferences of up to 24 hours with up to 300 participants.
- A Webinar account can host video conferences of up to 500 participants.
- Determine if you would rather use a Personal Meeting ID vs. a standard Meeting ID, we recommend using scheduled meeting IDs in the LMS so that they expire after the event ends.
Account upgrade requests should be made via ServiceLink. See https://keepteaching.ucr.edu/zoom for details.
To offer a Zoom meeting through the LMS:
- Schedule your meeting in Zoom to obtain the meeting URL and invite information
- Complete the appropriate instructor-led activity request form (initial or additional offerings) as you would for any classroom-based course:
- In the Logistics section under Location list Online Webinar and Max Capacity based on your activity needs.
- In the Additional Information box include the meeting invite: URL to join the meeting and any additional information users should have before joining the meeting (e.g., audio instructions or a password if you are using one, etc.).
- Have participants register in the UC Learning Center LMS. They will receive a registration confirmation email with webinar details. See information on Zoom Webinars in the Learner Guide.
- Download the sign-in sheet from the LMS.
- Host the meeting from Zoom.
- Take Attendance*during the meeting using the sign-in sheet from the LMS, checking off attendees and noting No Shows or unregistered participants. We recommend using either commenting or editing tools in Acrobat to mark up the sign-in sheet.
- Record the meeting if you would like to have the meeting recording available after the fact.
- Email the final roster to firstname.lastname@example.org for processing in the LMS.
- If you would like to offer the meeting recording through the LMS, please submit the recording file with an online activity request form. You may need to share the recording file with us via SharePoint if it is too large to email.
ACCESSIBILITY NOTE: We recommend putting the recording through some tool or service that will offer closed captioning and/or possibly embedding it in an eCourse. Uploading the recording to YouTube may also be an option. See Getting Started with Closed Captioning for Zoom options.
*TIP: You might require users to register in Zoom to help track attendance.
Changing Delivery Format from In-Person to Online Webinar for an Existing Class
To switch a course offering over to a webinar format, we will need to update the existing ILT Class with the webinar information and notify any registrants of the change via email by the LMS team.
To request a change in format, please email the webinar information (meeting invite: URL to join the meeting and any additional information users should have before joining the meeting (e.g., audio instructions or a password if you are using one, etc.)) to email@example.com and, indicate which specific in-person offering should be changed.
Alternatively, if the registration deadline has already passed, you have the option of emailing your registrants directly with the webinar information, taking attendance, and sending the roster to us as usual.
How long before my activity is available for registration?
Classroom-based activities: For classroom activities we may need up to three business days to process new requests or any changes.
Online activities: For online activities we may need up to three business days to perform the initial testing of the submitted course file. If any issues are identified during testing these will be reported back to the developer for correction. Then any new versions will again be tested. Once a file passes testing it will be uploaded into the LMS and opened for registration. The time from initial request to final course in production could take days or even months, depending on the complexity of needed corrections and availability of your course developer and testing in the LMS.
How do I cancel a class?
Please email UCRLearning@ucr.edu as soon as possible when you know a class needs to be canceled, even if it is after the fact. When we cancel a class in the UC Learning Center, the system emails all registratnts and notifies them of the cancellation. We also remove their registrations from the canceled class so that they may register for an alternative offering of the course. If you know the class will be rescheduled and have the new date and time we can let learners know about that as well.
How do I make a change to an existing activity?
Please email UCRLearning@ucr.edu with any needed changes, e.g., rescheduling, cancellations, changes to logistics, etc. Depending on the type and scope of the change we may ask you complete a new activity request form.
I need to update the content of an existing eCourse – can the EOD or LMS team help?
Neither Employee & Organizational Development nor the LMS administrators currently provide eLearning development services to the campus. Training owners will need to work with either a developer in their organization or an external vendor to update or create eCourses.
Library Retention Policy
Any instructor-led learning activity in the UC Learning Center library that has not been offered within the last 18 months will be subject to removal from the library. Please note that the activity will remain in the LMS but will not be visible in the library or course searches unless a new offering is added. Questions about hidden activities may be directed to UCRLearning@ucr.edu.
Student Access Policy
The UC Learning Center may not be used to deliver learning activities to a UCR student who is not an employee (or volunteer established in payroll) of the University, except solely for the purpose of delivering learning activities which UCR requires employees to complete in order to access certain facilities. For example, delivering safety training required in order to work in a laboratory for academic credit.